Talent Acquisition Operations Lead

Company: Avid Bioservices
Location: Tustin
Posted on: April 4, 2026

Job Description:

Description Looking to join a passionate team dedicated to developing and manufacturing life-saving biopharmaceuticals? Avid Bioservices is a leading clinical and commercial biologics CDMO focused on creating innovative solutions to meet the needs of our clients and improve patient outcomes. Your Role: The Talent Acquisition Operations Lead is responsible for building, optimizing, and managing the operational backbone of the Talent Acquisition function. This role ensures the recruiting engine runs with consistency, efficiency, compliance, and speed—supporting high?volume hiring and enterprise?wide growth. This position is both strategic and hands?on: managing recruiting systems, reporting, workflow design, vendor coordination, and operational excellence across all stages of the talent lifecycle. Key Responsibilities: Recruiting Systems, Tools & Process Ownership Own and administer the ATS, ensuring accuracy of requisitions, workflows, recruiting dashboards, and compliance tracking. Implement and optimize recruiting processes, SOPs, intake forms, hiring workflow steps, and data integrity standards. Partner with People Operations on integrations between ATS, HRIS (ADP), onboarding, and document workflows. Maintain job description libraries, posting templates, and recruiting documentation. TA Operations, Coordination & Quality Control Oversee scheduling workflows, interview coordination processes, and communication templates to ensure consistency and candidate experience excellence. Conduct quality audits to ensure compliance with internal policies, California labor regulations, wage transparency standards, and record?keeping requirements. Monitor hiring funnels and identify operational bottlenecks; drive solutions that increase speed without sacrificing quality. Data, Analytics & Reporting Build, maintain, and publish weekly and monthly Talent Acquisition dashboards (time?to?fill, funnel metrics, compliance reports, aging reqs, hiring manager activity, agency performance). Provide insights and recommendations to People leadership based on hiring trends, recruiter productivity, and headcount progress. Ensure the recruiting function adheres to data accuracy, audit readiness, and regulatory reporting standards. High?Volume Hiring Support & Workforce Scaling Enable the recruitment team with tools, process guides, templates, and resources to support aggressive hiring goals (e.g., 100 hires per quarter). Support hiring blitzes, open?house events, university recruiting cycles, and rapid scaling initiatives. Design workflows and resource models that support sustained high?volume hiring in a GMP?regulated CDMO environment. Agency, Vendor & Technology Management Serve as primary operational point?of?contact for external recruiting agencies, job boards, recruitment software vendors, and assessment partners. Track vendor performance, utilization, spend, and ROI; recommend improvements or alternatives. Ensure external partners align with recruiting processes, compensation guidance, and compliance requirements. Candidate Experience & Employer Brand Ops Oversee standardized communication touchpoints, scheduling protocols, and feedback loops to maintain a consistent candidate experience. Manage operational components of employer branding: job boards, posting distribution, career page content updates, and branding templates. Minimum Qualifications: 4 years of experience in Talent Acquisition operations, recruiting coordination, or TA program management. Experience with ATS administration (Jobvite, Greenhouse, ADP, HRIS or similar). Strong understanding of recruiting workflows, compliance requirements, and documentation standards. High proficiency in data reporting, building dashboards, and leveraging insights to improve processes. Experience supporting high?volume hiring, especially in biotech, pharma, CDMO, or advanced manufacturing. Preferred Qualifications: Experience supporting California compliance, including wage transparency, offer documentation, and hiring record requirements. Prior involvement in university recruiting operations, early talent programs, or large?scale onboarding coordination. Strong project management capability with the ability to coordinate cross?functional initiatives. Familiarity with GMP environments and scientific/technical hiring workflows. Position Type/Expected Hours of Work: This role is a full-time position operating on a Monday through Friday schedule from 8am to 5pm PST unless otherwise stated by Supervisor. Must have the ability to work overtime and weekends if necessary. Compensation: We offer competitive compensation packages for this role, including a base salary, performance-based bonuses, and comprehensive benefits such as health, dental, and vision insurance, 401(k) matching, and paid time off. The compensation range for this role is $93,000 to $124,000 annually depending on experience and qualifications. Additionally, we offer opportunities for career growth and development as well as a supportive and inclusive work environment. Who you are: You have a "bring it on!" team player approach and an unshakable positive attitude, always ready to tackle anything that comes your way. Your written and verbal skills are out of this world, and you communicate with clarity and confidence. You have exceptional multitasking skills and an unparalleled attention to detail that ensure the smooth running of everything. You are a master at building relationships, capable of establishing connections with anyone, be it team members, clients, vendors, or suppliers. Physical Demands & Work Environment: In this dynamic role, expect a blend of regular activities like sitting, standing, and walking, with occasional physically engaging tasks such as lifting objects up to 25 pounds. The work environment might expose you to electrical shocks, toxic chemicals, vibrations, or loud noise levels occasionally. However, reasonable accommodations are available to enable individuals with different abilities to perform effectively, ensuring a supportive and adaptable work setting. Your visual acuity, including close, distance, and color vision, will be essential in navigating through the diverse day-to-day demands of this position.

Keywords: Avid Bioservices, Cathedral City , Talent Acquisition Operations Lead, Human Resources , Tustin, California