Front Desk Receptionist

Company: Regency Real Estate Brokers Inc
Location: Mission Viejo
Posted on: May 16, 2022

Job Description:

Job Description We're looking for a congenial and professional Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. As a Receptionist, you will be the first point of contact with customers and service providers for our company. Our Receptionist---s duties include offering administrative support through-out the organization. You will coordinate front-desk activities, including distributing correspondence and redirecting phone calls. Occasionally, urgent business matters may arise and will need to be handled in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are important for this position. Ultimately, a Receptionist---s duties and responsibilities are to ensure the front desk warmly welcomes guests and executes all administrative tasks to the highest quality standards. Responsibilities -- Greet and welcome guests as soon as they arrive at the office -- Direct visitors to the appropriate person and office -- Answer, screen and forward incoming phone calls -- Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) -- Provide basic and accurate information in-person and via phone/email -- Receive, sort and distribute daily mail/deliveries -- Maintain office security by following safety procedures and controlling access via the reception desk -- Order front office supplies and keep inventory of stock -- Maintain all coffee and tea stations Skills -- Proven work experience as a Receptionist, Front Office Representative or similar role -- Proficiency in Microsoft Office Suite -- Knowledge in QuickBooks -- Hands-on experience with office equipment (e.g. fax machines, printers and copiers) -- Professional attitude and appearance -- Solid written and verbal communication skills -- Ability to be resourceful and proactive when issues arise -- Excellent organizational skills -- Multitasking and time-management skills, with the ability to prioritize tasks -- Customer service attitude -- High school degree; additional certification in Office Management is a plus Company Description At Regency Real Estate Brokers our mission is to provide a unique social environment in which the most successful and respected Realtors-- work together sharing ideas to help one another continuously provide a level of service to our clientele that is unmatched in the real estate industry.

Keywords: Regency Real Estate Brokers Inc, Cathedral City , Front Desk Receptionist, Administration, Clerical , Mission Viejo, California